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Public Procurement Administration Specialist

We are looking for a responsible colleague to professionally perform consulting projects’ tendering activities by public procurement rules from the seller side.

PPMI is a leading European research and policy analysis centre. We help public sector and civil society leaders from around the world, presenting evidence in a way that is simple, clear and ready to use. We provide actionable insights, develop shared understanding among stakeholders, and enable policy implementation to bring about positive and lasting change.


  • 2+ years experience working in the environment regulated by public procurement rules and knowledge of the public procurement processes;
  • Being quality-conscious without losing the overall focus;
  • Collaboration skills including internal customer service skills;
  • The ability to manage multiple projects at once and prioritise work;
  • Good command of spoken and written English;
  • Hands-on experience in document formatting and graphic design would be an advantage.


  • Execute and maintain public procurement procedures of consulting projects (on the seller side). This will include: preparation of documentation according to the Terms of References, coordination and submission of proposals, while ensuring compliance with laws, document management and technical specifications requirements;
  • Communicate with the clients, external partners and internal team members on proposal preparation and submitting matters;
  • Provide guidance, support, and quality checks during proposal preparation regarding compliance to the tender specifications, provide internal training;
  • Update and maintain relevant databases;
  • Perform additional administrative duties to ensure smooth day-to-day operations.


You should expect a fast-pace and dynamic environment, where the ability to work in teams and individually go hand in hand. In addition, we offer:

  • 110% supporting and collaborative team spirit;
  • Autonomy and trust;
  • Flexible working time and extra days off; remote working arrangements;
  • Professional & personal growth through on-the-job and external training;
  • Vibrant, multicultural working environment in the city centre;
  • Salary (starting from 1600-2200 gross) and eligibility for performance-based bonuses.

If you see yourself in this position, apply by September 30, 2022.